Manufacturer's Declaration of Compliance, Transfer Documents and Export Permits
play an integral role in the dairy export process
and you must have a procedure in place to manage them.
Transfer Documents
ensure that your dairy product intended for export
has continued in the export system during the supply chain process
and therefore remains export eligible.
If you were the dispatching site,
you need to issue a Transfer Document which describes
the dispatch site details,
the product identifying information,
the receiving site details.
Transfer Documents and other identity systems
are used to accurately identify movements of dairy export products
from processing through to export registered establishments.
This ensures that export dairy products remain export eligible.
Transfer Documents can be either paper or electronic.
If you make export dairy product to meet a particular importing country,
then the country name should be included in the Transfer Document for that product.
Some importing countries may require you to list
specific importing country requirements on your Transfer Document,
and you must check the manual of importing country requirements
or Micor to confirm your products remain eligible for export into these markets.
Your Transfer Document procedure should include
the process of issuing transfer documents,
providing explanation when transfer documents are required,
how data is sourced and included in Transfer Documents,
how you verify product details against the Transfer Document.
Who is authorised to sign them
and ensure that they are correct.
Training and assessment processes for your authorised signatories and other staff
responsible for verifying information in Transfer Documents.
A corrective action plan if the form is not filled out correctly.
Manufacturer's Declaration of Compliance is a statement from you, the dairy manufacturer,
that advises your dairy product is export eligible
and meets the importing country requirements.
A Declaration of Compliance is required to be issued by you
before an export permit can be signed.
The export permit document needs to be valid and accurate at the time of export.
Manufacturer's Declaration of Compliance is relevant to your dairy product leaving by air or sea.
You can only issue and sign a declaration for product made at your dairy site or sites.
The dairy processing site, if it intends to export,
needs to develop a documented procedure which includes
how they will issue a Manufacturer's Declaration of Compliance.
Procedures will need to include details on;
How a declaration will be issued for each export shipment.
The minimum details to be included in the declaration.
How the declaration will only be signed by a person nominated in the company's approved arrangement.
How records are kept of the relevant testing and other information that supports export eligibility.
How non-eligible product is identified in the system
and the circumstances when a declaration cannot be issued.
The Department's website includes a template for Manufacturer's Declaration of Compliance.
This form has all the necessary information you are required to include.
A person nominated in your approved arrangement signs an attestation form
regarding the goods that;
All requirements of the export legislation and the establishment's approved arrangement are met.
The specific importing country processing requirements are met
and all information on the document is true and correct.
The nominated person must have access to relevant information,
such as test results and label details,
meeting importing country requirements,
verifying that the dairy product is fit for human consumption and export eligible.
A fully documented competent system
for managing Manufacturer's Declaration of Compliance,
Transfer Documents and Export Permits will ensure that your dairy product remains export eligible
and are accepted by the importing country.